Port of Grays Harbor

Harbor Safety Committee Meeting

April 18, 2017

Harbor Safety Committee Meeting 2017 – Meeting 2

The Harbor Safety meeting of April 18, 2017 was called to order by Kevin Campbell at 10:03 a.m. at the Port of Grays Harbor Commission Chambers in, Aberdeen, Washington.

Those in attendance at the meeting were as follows:

Kevin Campbell - Brusco Tug and Barge
Mike Johnson - Port of Grays Harbor
Capt. Ryan White - Port of Grays Harbor
Steve Williams - Contanda
Larry Thevik - WDCFA
Aaron Leatherman - REG
Darren DeLoe - REG
Scott Ferguson - DOE
Sean Orr - DOE
Laura Springer- conf. - USCG
Elizabeth Chien- conf. - USACOE
Linda Orgel - CCH
Craig Zora

Items discussed were as follows:

Introductions:

From the Chairman
Kevin Campbell, Chair, completed roll call for all attendees present and over the phone.

Approval of December Minutes:

Motion made and seconded and unanimously approved, the meeting minutes from February 21, 2017 were approved.

Reports:

Port

Mike Johnson, Port of Grays Harbor, reported that annual maintenance to be performed on the Port’s Pilot Boat would be taking place very soon. Better weather will be needed to get the boat into the shipyard and out of the water. Sandblasting and repainting of the hull will be completed in June of this year. Rebuilding of the main engine will also be completed and will be done prior to or during shutdown.
Mr. Johnson also reported that due to the age of the vessel, the Port is starting the process of looking for a newer boat.

Larry Thevik, asked if the Port was going to keep the existing boat or sell it. Mr. Johnson responded indicating the Port would most likely surplus the vessel.

Mike Johnson, Port of Grays Harbor, reported the maintenance dredging contract for Port Terminals would be going out to bid soon and will cover annual dredging for Terminals 1-4.

Estimated Volumes for this contract-
• T-1- 20,000 CY
• T-2- 60,000 CY
• T-3- 30,000 CY
• T-4- 24,000 CY

This contract will provide dredging services for the 2017 dredging operations. A portion of the work will take place after July 15, 2017 and completed by September 30, 2017. The balance of the work will commence after December 31, 2017 and would be completed by February 15, 2018.

Mr. Johnson also reported at 2230 hours on 3/20/2017- Port Facility Security Officer Linn Shipley witnessed unauthorized access on Port CCTV Cameras at the Terminal 1 Entrance. Linn went down to the Terminal 1 Gate to investigate. It was found that an employee from Renewable Energy Group (REG) was delivering a man-lift to their pipe bridge for a test to be performed on the bulk liquid transfer pipe. A Breach of Security was declared and the proper authorities were notified. Port Staff and REG Staff met to discuss the breach and was found that the REG Maintenance Person in question did call for clearance but called REG Security not PGH Security.

Aaron Leatherman stated that REG has completed training with their maintenance staff on proper Port procedures to prevent this type of incident from happening in the future.

Steve Williams from Contanda asked if he could have Port procedures sent to him to add to their procedures manual.

Ecology

Sean Orr, of the DOE, stated the oil train bills, HB 1136 is passing and exempts operating planning requirements for shortline railroads. HB 1611 a policy bill dealing with concerns on oil transportation safety which includes railroads and vessels show proof of insurance to pay for oil spills. Sean indicated the bill fell back and is not moving.

Scott Ferguson stated that he is working with Kevin Campbell on the sub-committee to assist the eventual contractor on the Grays Harbor Vessel Traffic Risk Assessment (GHVTRA). The current list of committee members that have agreed to be part of the committee stands at 8 members. At the meeting, the US Coast Guard and the U.S. Army Corp of Engineers reps agreed to assist as able. Captain Ferguson stated that the budget line item is still in place and he is doing as much preliminary work as possible before the new biennium starts in July 2017. The contracting process has started but nothing can move forward until after July 1, 2017, when we know the final budget numbers, etc. Regardless, it is great that we have a sub-committee ready to go to assist the project. Captain Ferguson thanked the members of the HSC that have volunteered to be on the sub-committee. He will also incorporate the help of Ecology members Brian Kirk, Vessel Risk Assessment and Vessel Inspection Team Lead, and Karen Phillips, Vancouver Field Office Vessel Inspector, to assist with the GHVTRA and others as we need.

Aaron Leatherman stated there are VTRAS already in place for other areas of the state and wondered if GH will be a separate assessment. Captain Ferguson stated the Grays Harbor VTRA will be a separate assessment.

Volunteers currently on the GHSC chosen for the VTRA sub-committee are as follows-
• Larry Thevik - Commercial Fishing (Non-Tribal)
• Garrett Dalan - Environmental Advocacy
• Aaron Leatherman - Liquid Bulk Terminal Operator
• Steve Williams - Liquid Bulk Terminal Operator
• Mike Johnson - Port of Grays Harbor
• Captain Ryan White - Pilots
• Larry Goodell - Tribal Representative (tentative)
• Kevin Campbel l- Tug Representative

Assistance from Elizabeth Chien- US Army Corps of Engineers and Laura Springer- US Coast Guard will also be part of the sub-committee.

Larry Thevik indicated that Doug Zimmer retired USFWS might be a good choice for the committee as he has experience with vessel operations.

Coast Guard

Nothing to report but thanked PGH for their continued efforts supporting US Homeland Security Requirements and report their recent Breach of Security.

Corps of Engineers

Elizabeth Chien reported the Yaquina has been on site at the entrance to the harbor for about 8-days and are about ½ way to the project volume to be removed. An estimated 112k cubic yards from Pt. Chehalis Reach will be removed with the bulk of the material to be disposed of at the Half-Moon Bay Disposal Site. Some will be discharged to the Pt. Chehalis Site. The Essayons will commence operations on April 25th and will work for 20-days. The dredge will focus on the Bar and Shoring at the GH Entrance. Material will be placed at the South Beach Disposal Site. Estimated cubic yards to be removed is 600k cubic yards and depending on the weather, some of the material may be placed at the Pt. Chehalis Disposal Site. Summer Clam Shell Dredging will commence July 15 and will be performed by American Construction Company, Inc. Elizabeth plans to reach out to the tribe regarding their fishing season this summer and fall. The Corps is awarding a task order to renew their sediment suitability determination. The contractor will be pulling samples and testing. Dredge Material Management Program (DMMP) will review and determine results. The sunken vessel in the Hoquiam Reach is scheduled to be removed sometime between June 5-16. Work will be performed during slack tide. Corps will notify the Port of the day this will be done. The boat is fiberglass and looks like a gillnetter and has the nets still on board. After lifting the boat will be inspected to see if any identification marks can be found.

Captain White asked when will the Yaquina be leaving GH. Elizabeth stated the work will be complete on May 24th with a crew change on the 25th and leaving that day.

Incidents / Communications Discussion

No incidents

Presentations

No presentations

Old Business

None

New Business

Larry Thevik asked to have the committee names and contact information on the GH Safety Committee Website.

Public Comment

Linda Orgel stated that when looking at the website, it says nothing about commercial fishing and there is no way for the public to see who is represented. She indicated that she had contacted Marisa Yauch about this and was informed that the Port was working to get this updated.

Next Meeting

The next meeting will be held in the PGH Commission Chambers on Tuesday, June 20, 2017.

Adjourn
Today’s meeting adjourned at 11:10 a.m.