COMMISSION MEETING June 9, 2009 The Port of Grays Harbor Commission Meeting for June 9, 2009 was called to order at 9:03 a.m. Mike Johnson led the meeting in the Pledge of Allegiance. Those in attendance at the meeting were as follows: COMMISSION AND STAFF Stan Pinnick - Commissioner Chuck Caldwell - Commissioner Jack Thompson - Commissioner Art Blauvelt - Legal Counsel Gary Nelson - Executive Director Leonard Barnes - Deputy Executive Director Mary Nelson - Director of Finance & Administration Lisa Benn - Accounting Manager Mike Johnson - Contracts Administrator Robin Leraas - Westport Marina Manager Diane Souron - Business & Trade Development Asst. Ken Rausch - Marina Operations Manager Seth Taylor - Marine Terminals Manager VISITORS Fred Goheen - Jones Stevedoring Company Ole Mackey - Port Machine Works Kevin Campbell - Brusco Tug & Barge Billy Swor - ILWU Local No. 24 Lisa Smith - Imperium Grays Harbor Jeff Olsen - SSA Marine Bob Luxa - SSA Marine Tim Tess - Pasha Stevedoring & Terminal, LP Kelly Atkinson - International Shipping Company Paul Toste - Westport Fisherman Pete Colean - Rusty Scupper’s Pirate Daze Items discussed and actions taken where required are as follows: MINUTES: 1. By motion made by Commissioner Caldwell, seconded by Commissioner Thompson and approved by unanimous vote, the Commission adopted the Minutes of the May 12, 2009, Regular Commission Meeting as recorded in Minutes Book No. 16, on pages 197 through 204 inclusive. VOUCHERS: 1. By motion made by Commissioner Thompson, seconded by Commissioner Caldwell and adopted, the Commission approved by unanimous vote for payment those Payroll Vouchers issued May 20, 2009 and June 5, 2009, and General Disbursement Vouchers No. 73373 through and including No. 73504 for payment in the amount of $675,478.41. PRESENTATION On behalf of the Port Commission, President Pinnick presented a plaque to the Port’s Audit Team honoring them for their efforts and acknowledging the Port’s 15th consecutive year of “clean audits” by the Washington State Auditor’s Office. REPORTS: Rusty Scupper’s Pirate Daze Pete Colean briefed the gathering on the upcoming Rusty Scupper’s Pirate Daze event in Westport June 26-28. The family fun-filled weekend is free to all and includes multiple entertainment opportunities from morning to evening. Mr. Colean thanked the Port for its continued support of the event. Westport Marina Activities Update Westport Marina Manager Robin Leraas and Marina Operations Manager Ken Rausch provided a PowerPoint presentation for the Commission on the upcoming summer activities at the Westport Marina, including a maintenance preview. • The salmon rearing project for this year was again successful. 145,000 Coho smolts were released from Westport net pens. • Marina staff is preparing for the June 28 recreational salmon fishery opener. Beginning June 20, the Marina office will be open seven days a week through the summer. • The Port’s contractor is expecting to begin replacement of boat launch floats the week of July 6. At least one lane will be open at all times. Much of the work is scheduled to take place at night to avoid high use times. Commissioner Pinnick asked if the Marina has experienced an increase in theft and vandalism. Mr. Rausch responded that there has been an increase on Float 7. Vessel Activity Leonard Barnes reported the Port loaded/unloaded four vessels during May with 22,853 MT of agricultural product and 253 vehicles handled. Year-to-date, the Port has loaded/unloaded sixteen vessels with 4,610 vehicles and 265,261 MT of product. Public Comment None ACTION/RESOLUTION ITEMS: Action Item No. 1 Leonard Barnes reported that Paneltech International, LLC has requested a one-year extension to the term of Lease No. 1018 for Warehouse D. Motion to authorize the Executive Director to amend Lease Agreement No. 1018 with Paneltech International, LLC was made by Commissioner Caldwell and seconded by Commissioner Thompson. Motion passed unanimously with all Commissioners in favor. Action Item No. 2 Mike Johnson informed the Commission that electrical and communication utilities along Port Industrial Road need to be relocated to allow extra room for the new roadway and sidewalk. The Grays Harbor PUD (GHPUD) and the Port have developed a plan to get this work completed. The work will be done by GHPUD Maintenance Crews, with the Port contributing $200,000 and the GHPUD covering the remaining $50,000. Motion to authorize the Executive Director to proceed with Electrical Utility Relocates for Port Industrial Road Improvement Project in a Port-contribution amount not to exceed $200,000 was made by Commissioner Thompson and seconded by Commissioner Caldwell. Motion passed unanimously with all Commissioners in favor. Resolution 2741 Art Blauvelt outlined the RFP process used in selecting a company to provide stevedoring services for the commodity transload facility at Terminal No. 2. Proposals were received from four responders: • SSA Marine • Pasha Stevedoring and Terminal, LP • Jones Stevedoring Company • Metropolitan Stevedore Company Motion to adopt Resolution No. 2741: Authorizing the Executive Director to Execute a Stevedoring Service Agreement with Pasha Stevedoring and Terminal, LP to Provide Services at the Terminal 2 Commodity Transload Facility was made by Commissioner Caldwell and seconded by Commissioner Thompson. Motion passed unanimously with all Commissioners in favor. Resolution adopted. Public Comment None NEW BUSINESS: Resolution 2742 Mary Nelson presented a resolution authorizing the Port to submit an application for funding to CERB for Marine Terminal No. 1 Bulk Facility Upgrades. This resolution is an updated version of a similar resolution adopted in May. Motion to adopt Resolution No. 2742: Authorizing the Executive Director to Submit a CERB Application for Marine Terminal No. 1 Bulk Facility Upgrades was made by Commissioner Thompson and seconded by Commissioner Caldwell. Motion passed unanimously with all Commissioners in favor. Resolution adopted. Gary Nelson reported that the hearing on amending the Grays Harbor Pilotage Tariff is scheduled in Seattle at the Washington State Board of Pilotage meeting on Thursday, June 11. On June 23, the Port will be the featured organization at the monthly Grays Harbor Chamber of Commerce luncheon. Commissioner Thompson announced that Stan Pinnick was seeking re-election to the Port Commission and is running unopposed. Leonard Barnes introduced Tim Tess of Pasha Stevedoring and Terminal, LP. Mr. Tess thanked the Port for the opportunity to work together at the Terminal No. 2 Commodity Transload Facility. There being no further business to come before the Commission, the Regular Meeting recessed at 9:42 a.m. The Board then went into Executive Session to consider the sale or lease of real property and discuss with legal counsel potential or actual litigation. No action to be taken during Executive Session. It was announced that the Executive Session would last two hours. The Executive Session ended at 1:45 p.m., after two extensions had been announced, and the Regular Meeting adjourned at that time.