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COMMISSION MEETING July 14, 2009 The Port of Grays Harbor Commission Meeting for July 14, 2009 was called to order at 9:04 a.m. Mike Johnson led the meeting in the Pledge of Allegiance. Those in attendance at the meeting were as follows: COMMISSION AND STAFF Stan Pinnick - Commissioner Jack Thompson - Commissioner Art Blauvelt - Legal Counsel Gary Nelson - Executive Director Leonard Barnes - Deputy Executive Director Mary Nelson - Director of Finance & Administration Lisa Benn - Accounting Manager Mike Johnson - Contracts Administrator Robin Leraas - Westport Marina Manager Diane Souron - Business & Trade Development Asst. Seth Taylor - Marine Terminals Manager VISITORS Randy Lewis - City of Westport Whitey Forsman - Washington Crab Producers Roy Nott - Paneltech International, LLC Joan Huisinga - Westport Art Festival Paul Toste - F/V Adventurous Rodger Freel - Knutson Towboat Melissa Montgomery - Washington Dept. of Natural Resources Lisa Smith - Imperium Grays Harbor Jeff Jewell - ILWU Local No. 24 Billy Swor - ILWU Local No. 24 Fred Goheen - Jones Stevedoring Company Vicki Cummings - GH Council of Governments Kelly Atkinson - International Shipping Company Brian Pernula - Wild West Seafood Josh Metcalf - HDR Engineering Items discussed and actions taken where required are as follows: MINUTES: 1. By motion made by Commissioner Thompson, seconded by Commissioner Pinnick and approved, the Commission adopted the Minutes of the June 9, 2009, Regular Commission Meeting as recorded in Minutes Book No. 16, on pages 205 through 209 inclusive. VOUCHERS: 1. By motion made by Commissioner Thompson, seconded by Commissioner Pinnick and adopted, the Commission approved for payment those Payroll Vouchers issued June 19, 2009 and July 2, 2009, and General Disbursement Vouchers No. 73505 through and including No. 73673 for payment in the amount of $557,134.17. Commission President Pinnick excused the absence of Commissioner Caldwell from the meeting. REPORTS: Westport Art Festival Art Festival Committee Member Joan Huisinga briefly reported on the festivities planned for 12th Annual Westport Art Festival set for August 15 and 16. Ms. Huisinga thanked the Port for their continued support as a sponsor in allowing use of the marina garbage dumpster for event trash. Westhaven Drive Reconstruction Project City of Westport Administrator Randy Lewis outlined the upcoming project along Westhaven Drive. Construction is scheduled to begin in late-September and will involve closure of Westhaven Drive from Dock Street to Cove Street for approximately two months to accomplish the work. Improvements will include a new asphalt surface, bulb outs and stamped crosswalks at the intersections, a one-way traffic pattern, bicycle lane, conduit for future pedestrian lighting, and drainage improvements. Two of the main impacts to the Port will be the loss of approximately five parking spaces at the observation tower at the northwest end of Westhaven Drive and the temporary closure of the roadway during construction. Emergency vehicle traffic access will be maintained, as well as scheduled delivery traffic. The closure will not affect access to the Main Dock and pedestrian traffic will be maintained to all businesses and floats in the area. R&D/Incubator Facility Update Mary Nelson updated the Commission on the status of the proposed facility and its funding, including $1 million from the State for the Grays Harbor Innovation Partnership Zone, and an SBA grant award of $427,500, thanks to the work of Senator Patty Murray. As part of the acceptance of the federal grant, an application to the Small Business Administration was submitted on July 2. Since the original feasibility study, that talked about a 20,000 square-foot building with half of the facility dedicated to lab space costing an estimated $4.5 million, Port staff has been evaluating a phased approach to the project. Paneltech’s Roy Nott spoke briefly on the importance of the facility to the future of their company. Terminal 3 Dock Enhancements Mike Johnson reported on proposed upgrades to the Terminal 3 Dock that will add extra strength to the existing fender system and allow for proper movement of barges while loading chips. Additional dolphins and corner protection on the west end of the pier are being considered for this upgrade. Berger/ABAM is working on design and sizing of mooring dolphins and a removable camel system. As soon as permits have been secured, bids will be requested from contractors from the Port’s Small Works Roster to install the new components. Pilot Boat Maintenance Mike Johnson provided a PowerPoint presentation outlining scheduled annual hull maintenance inspection and repairs on the Port’s Pilot Boat Chehalis. Quotes for the work were requested from five companies, with only one response received from The Shipyard in Hoquiam. While the vessel is in dry-dock for almost a month, pilots will be delivered to/from ships by either a Knutson Towboat tug or a helicopter out of Astoria, as weather permits. Vessel Activity Leonard Barnes reported the Port loaded 72,112 MT of commodities aboard four vessels during June: 2 AGP, a log ship and a ro-ro vessel. Year-to-date, the Port has loaded/unloaded twenty vessels with 337,290 MT of cargo. Public Comment Melissa Montgomery of the Washington State Department of Natural Resources (DNR) thanked the Port for their assistance by providing temporary dockage to DNR of the seized vessel Northern Retriever. The boat has been towed to Puget Sound and is in the process of being dismantled and scrapped. ACTION/RESOLUTION ITEMS: Action Item No. 1 Robin Leraas presented a proposed schedule of daily and monthly transient moorage fees for the Westport Marina. The current rates have been in effect since 1992 and no longer reflect the actual costs associated with operating and maintaining the marina, nor do they address the current market conditions for similar marina facilities.
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