COMMISSION MEETING September 11, 2007 The Port of Grays Harbor Commission Meeting for September 11, 2007 was called to order at 9:00 a.m. Robin Leraas led the meeting in the Pledge of Allegiance. Those in attendance at the meeting were as follows: COMMISSION AND STAFF Chuck Caldwell - Commissioner Stan Pinnick - Commissioner Art Blauvelt - Legal Counsel Gary Nelson - Executive Director Mary Nelson - Director of Finance & Administration Lisa Benn - Accounting Manager Mike Johnson - Contracts Administrator Robin Leraas - Westport Marina Manager Diane Souron - Business & Trade Development Asst. Joseph Shay - History Intern VISITORS Wes Brosman - Private Citizen Joe Durham - Chehalis Basin Fisheries Task Force Ellie McMillan - Chehalis Basin Fisheries Task Force Items discussed and actions taken where required are as follows: MINUTES: 1. By motion made by Commissioner Pinnick, seconded by Commissioner Caldwell and approved, the Commission adopted the Minutes of the August 14, 2007, Regular Commission Meeting as recorded in Minutes Book No. 16, on pages 53 through 58 inclusive. 2. By motion made by Commissioner Pinnick, seconded by Commissioner Caldwell and approved, the Commission adopted the Minutes of the September 6, 2007, Special Commission Meeting as recorded in Minutes Book No. 16, on pages 59 through 60 inclusive. VOUCHERS: 1. By motion made by Commissioner Pinnick, seconded by Commissioner Caldwell and adopted, the Commission approved for payment those Payroll Vouchers issued August 20, 2007 and September 5, 2007, and General Disbursement Vouchers No. 69628 through and including No. 69769 for payment in the amount of $691,177.19. A motion was made by Commissioner Pinnick, seconded by Commissioner Caldwell, and approved to excuse the absence of Commissioner Thompson. REPORTS: 2008 Service Agreement: Chehalis Basin Fisheries Task Force Joe Durham of the Chehalis Basin Fisheries Task Force (CBFTF) reported on the projects sponsored by CBFTF during the year, which covered education & outreach, salmon runs enhancement and fish barrier removals. Along with a PowerPoint presentation, a written report and photos of projects were provided to the Port Commissioners. Request was made of the Port for $2,000 in funding for the CBFTF in 2008. Transportation Worker Identification Credential (TWIC) Program in the Maritime Sector Mike Johnson briefed the Commission on TWIC, a federally-mandated program providing a tamper-resistant biometric credential to maritime workers requiring unescorted access to secure areas of port facilities, outer continental shelf facilities, vessels regulated under the Maritime Transportation Security Act (MTSA), and all U.S. Coast Guard credentialed merchant mariners. Implementation of the program is due by September 28, 2008. Port of Grays Harbor History Project Mary Nelson introduced Joseph Shay, a college student who has been working on compiling and digitizing Port historical records over the last three summers. Mr. Shay provided a slide show on project accomplishments thus far, including digitizing and indexing of more than 4,900 scrapbook articles, historical photos and certain historical deed/title records, digital video interview with former long-time General Manager, Hank Soike, and initial development of a comprehensive chronology/timeline of major events in Port history. Future tasks involve digitizing the Port’s Comprehensive Scheme of Harbor Improvements as well as additional video interviews. Vessel Activity Diane Souron reported that AGP has a vessel scheduled to load in late-September/early-October and at least three more vessels scheduled after that to take on 44,000 MT of product each. The Research Vessel Atlantis will be on berth at T-4 at the end of the month to take on stores. Public Comment Wes Brosman of Aberdeen addressed the Commission with his concerns about Port compliance with the American with Disabilities Act (ADA) provisions. Joe Durham of the CBFTF was concerned how the TWIC requirement might affect the salmon net pens annually located at the Terminal 1 float and the feeding of the fish by volunteer personnel. Mike Johnson responded that he will look into the matter. ACTION/RESOLUTION ITEMS: Action Item No. 1 Diane Souron reported that Long Beach Shavings has requested to lease the parking lot area next to the north end of Warehouse A. Motion to authorize the Executive Director to negotiate and enter into Rental Agreement No. 1051 with LBR, Inc., dba Long Beach Shavings and dba Premium Pak was made by Commissioner Pinnick and seconded by Commissioner Caldwell. Motion passed with two Commissioners in favor. Action Item No. 2 Legal Counsel Art Blauvelt briefly outlined the performance bond history of Lease No. 667 with Grenville Properties. Motion to ratify the actions of Port Staff in releasing the Performance Bond under Lease No. 667 was made by Commissioner Pinnick and seconded by Commissioner Caldwell. Motion passed with two Commissioners in favor. Action Item No. 3 Mike Johnson reported on the proposed purchase of a break room for longshore workers working at Terminals 1 and 2. Motion to authorize the Executive Director to purchase a modular building for a break room at Terminal 2 for an amount not to exceed $70,000 plus sales tax was made by Commissioner Pinnick and seconded by Commissioner Caldwell. Motion passed with two Commissioners in favor. Resolution 2691 Gary Nelson described legislation passed during the last session promoting establishment of Innovation Partnership Zones (IPZ) in the State of Washington. Grays Harbor has been found to possess the key elements of an IPZ as envisioned by the Governor and the Legislature, including a college fostering commercially valuable research, dense proximity of globally competitive firms in innovation strategies linked to a college or laboratory, readily accessible training capacity, available property for development and broad local support. The Port, in partnership with the Satsop PDA, Grays Harbor EDC, Grays Harbor College, Pacific Mountain Workforce Development Council, Imperium Grays Harbor and Paneltech International LLC, proposes to submit applications for designation of area in Grays Harbor as an IPZ and for an Innovation Partnership Grant in the amount of $1 million for the development of a Research and Development (R&D) Facility on Port property within the IPZ. Motion to adopt Resolution No. 2691: Authorizing the Executive Director to Submit an Application for Designation of an IPZ in Grays Harbor and to Submit a Funding Request to Establish a R&D Facility on Port Property Within the Designated Zone was made by Commissioner Pinnick and seconded by Commissioner Caldwell. Motion passed with two Commissioners in favor. Resolution Adopted. Resolution 2692 Mike Johnson reported on the National Incident Management System (NIMS) as a comprehensive system that improves tribal and local response operations through the use of a common Incident Command System (ICS) as well as standardized procedures and preparedness measures. Homeland Security Presidential Directive 5 requires state and local jurisdictions to implement the NIMS to receive federal preparedness funding. Motion to adopt Resolution No. 2692: Authorizing Designation of the NIMS as the Basis for All Incident Management in the Port of Grays Harbor was made by Commissioner Pinnick and seconded by Commissioner Caldwell. Motion passed with two Commissioners in favor. Resolution Adopted. Public Comment None NEW BUSINESS: The Grays Harbor Chamber of Commerce Annual Dinner will be held October 12 at the Quinault Beach Resort. The Port has a table for eight reserved. Mary Nelson reported that the Murphy Company has selected the Bank of America as its Underwriter in issuing bonds through the Port’s Industrial Development Corporation (IDC). Their intent is to accomplish the bond by the end of October 2007. Before this can happen, another IDC meeting will need to be held to take final action on the issuance. The meeting is set for Tuesday, October 9, 2007, during the Port’s Regular Commission Meeting. The Regular Meeting recessed at 10:26 a.m. The Board then went into Executive Session to consider the acquisition, sale or lease of real property and discuss with legal counsel potential or actual litigation. No action to be taken during Executive Session. It was announced that the Executive Session would last 90 minutes. The Executive Session ended at 12:30 p.m., after one extension had been announced and the Regular Meeting adjourned at that time.