Port of Grays Harbor

Commission Meeting Agenda

January 8, 2019

The Port Commission will begin the Commission Meeting at 9:00 a.m. Items to be discussed with action taken where required are as follows:

PLEDGE OF ALLEGIANCE

MINUTES:
1. Requesting Approval of Minutes of December 11, 2018 Regular Commission Meeting as recorded in the Minutes Book No. 20 on pages 273 through 281 inclusive.

2. Requesting Approval of Minutes of December 18, 2018 Special Commission Meeting as recorded in the Minutes Book No. 20 on pages 282 through 283 inclusive.

VOUCHERS:
1. Requesting Approval of Payroll Vouchers issued December 20, 2018 and January 4, 2019, ACH/Wire Transfers No. 99901129 through and including No. 99901141, and General Disbursement Vouchers No. 98718 through and including No. 98941 for payment in the amount of $4,052,093.25.

REPORTS:
1. Lower Satsop River Erosion Update
a) Presentation by Alissa Shay, Manager of Business Development

2. Online Auctions of Surplus Port Personal Property
a) Presentation by Lisa Benn, Accounting Manager

3. Public Information Report
a) Presentation by Kayla Dunlap, Public Affairs Manager

4. Vessel Activity
a) Presentation by Leonard Barnes, Deputy Executive Director

VISITORS/PUBLIC COMMENTS:
Any member of the public in attendance will be allowed a total of five minutes to address the Commission and comment on any agenda item or any other matter. Each speaker should state their name, address and subjects for comment.

ACTION ITEMS:
1. Authorization to Call for Bids on Contract No. 1991, Yearout Drive Paving Project – Construction
a) Introduction by Randy Lewis, Director of Environmental and Engineering Services
b) Presentation by Mike Johnson, Contract & Project Manager
c) Commission Action

2. Authorization to Call for Bids on Contract No. 1992, Marina Boat Launch Upland Improvements - Construction
a) Introduction by Randy Lewis, Director of Environmental and Engineering Services
b) Presentation by Mike Johnson, Contract & Project Manager
c) Commission Action

PUBLIC HEARING -
1. RECESS Regular Commission Meeting for Public Hearing For Proposed Amendment To The Comprehensive Scheme of Harbor Improvements

A. Presentation by Art Blauvelt, General Counsel
B. PUBLIC HEARING/COMMENTS

2. ADJOURN Public Hearing and Reconvene Regular Commission Meeting

RESOLUTIONS:
1. Amendment to The Comprehensive Scheme of Harbor Improvements adding WSDOT SR 520 Site
a) Presentation by Art Blauvelt, General Counsel
b) Resolution No. 2970
c) Commission Action

2. Commissioner Travel for 2019
a) Presentation by Mike Folkers, Director of Finance & Admin.
b) Resolution No. 2968
c) Commission Action

3. Amendment of 2019 Compensation Terms for Mr. Gary G. Nelson’s Employment as Executive Director of the Port District
a) Presentation by Art Blauvelt, Legal Counsel
b) Resolution No. 2969
c) Commission Action

VISITORS/PUBLIC COMMENTS:
As outlined previously, visitors are offered the opportunity for comment. Each speaker should state their name, address and subjects for comment.

NEW BUSINESS:
1. Reorganization of Board for 2019

2. Commission Appointments for 2019

3. Organization Designations for 2019

RECESS Regular Meeting for Annual Meetings of Industrial Development Corporation for Election of Officers for 2019 and Port of Grays Harbor Foundation Members for Election of Directors for 2019:

Brief overview by legal counsel of establishment and purpose of the Industrial Development Corporation.

OPEN IDC Meeting

CLOSE IDC Meeting

Brief overview by legal counsel of establishment and purpose of the annual PGH Foundation Members meeting.

OPEN PGH Foundation Members Meeting

CLOSE PGH Foundation Members Meeting

RECONVENE Regular Meeting

RECESS the Regular Commission Meeting

EXECUTIVE SESSION:*
Purpose:
To consider the acquisition, sale or lease of real estate, and to discuss with the Port's legal counsel matters relating to agency enforcement actions, litigation or potential litigation.

*Note: Actual topics to be discussed will be announced at the meeting. No action will be taken during Executive Session.

SUGGESTED DATE FOR THE NEXT REGULAR MEETING: February 12, 2019 - 9:00 A.M.

The Port's board meetings are open to the public. For more information, and for Americans with Disabilities Act (ADA) requests for reasonable accommodation, please phone (360) 533-9528 or write to P.O. Box 660, Aberdeen, WA 98520