Port of Grays Harbor

Commission Meeting Agenda

April 09, 2019

The Port Commission will begin the Commission Meeting at 9:00 a.m. Items to be discussed with action taken where required are as follows:

PLEDGE OF ALLEGIANCE

MINUTES:
1. Requesting Approval of Minutes of March 12, 2019 Regular Commission Meeting as recorded in the Minutes Book No. 21 on pages 1 through 8 inclusive.

VOUCHERS:
1. Requesting Approval of Payroll Vouchers issued March 20, 2019 and April 5, 2019, ACH/Wire Transfers No. 99901165 through and including No. 99901177, and General Disbursement Vouchers No. 99369 through and including No. 99585 for payment in the amount of $2,528,369.83.

REPORTS:
1. U.S. Army Corps of Engineers Update
a) Introduction by Gary Nelson, Executive Director
b) Presentation by Elizabeth Chien, Coastal Navigation Program Manager, Seattle District Corps of Engineers

2. City of Westport Tsunami Committee Report
a) Introduction by Molly Bold, Westport Business Manager
b) Presentation by Harry Carthum, Chair of the City of Westport Tsunami Safety Committee

3. School Tour Program
a) Presentation by Kayla Dunlap, Public Affairs Manager

4. Public Information Report
a) Presentation by Kayla Dunlap, Public Affairs Manager

5. Vessel Activity
a) Presentation by Leonard Barnes, Deputy Executive Director

VISITORS/PUBLIC COMMENTS:
Any member of the public in attendance will be allowed a total of five minutes to address the Commission and comment on any agenda item or any other matter. Each speaker should state their name, address and subjects for comment.

ACTION ITEMS:
1. Fifth Amendment of Lease No. 1018, Paneltech International, LLC
a) Presentation by Leonard Barnes, Deputy Executive Director
b) Commission Action

2. Approval of Lease No. 1154, Rotor Ranch Properties, LLC
a) Presentation by Leonard Barnes, Deputy Executive Director
b) Commission Action

3. Approval of Rental Agreement No. 1155, Pondersosa Properties NW, LLC
a) Presentation by Leonard Barnes, Deputy Executive Director
b) Commission Action

4. Authorization to Call for Bids on Contract No. 1999, Terminal Maintenance Dredging
a) Presentation by Mike Johnson, Contract & Project Manager
b) Commission Action

5. Authorization to Call for Bids on Contract No. 2000, Westport Marina Maintenance Dredging
a) Presentation by Mike Johnson, Contract & Project Manager
b) Commission Action

RESOLUTIONS:
1. Add Clerk’s Rule regarding contract bid documents to the Port’s Public Records Policy
a) Introduction by Mike Johnson, Contract and Project Manager
b) Presentation by Art Blauvelt, Legal Council
c) Resolution No. 2973
d) Commission Action

2. A Resolution of the Port of Grays Harbor Commissioners authorizing the Executive Director to negotiate and execute all documents necessary to lease Hoquiam Tidelands and to expand Port Management Agreement NO. 20-080015
a) Presentation by Art Blauvelt, Legal Council
b) Resolution No. 2974
c) Commission Action

VISITORS/PUBLIC COMMENTS:
As outlined previously, visitors are offered the opportunity for comment. Each speaker should state their name, address and subjects for comment.

NEW BUSINESS

RECESS the Regular Commission Meeting

EXECUTIVE SESSION:*
Purpose: To consider the acquisition, sale or lease of real estate, and to discuss with the Port's legal counsel matters relating to agency enforcement actions, litigation or potential litigation.

*Note: Actual topics to be discussed will be announced at the meeting. No action will be taken during Executive Session.

SUGGESTED DATE FOR THE NEXT REGULAR MEETING: May 14, 2019 - 9:00 A.M.

The Port's board meetings are open to the public. For more information, and for Americans with Disabilities Act (ADA) requests for reasonable accommodation, please phone (360) 533-9528 or write to P.O. Box 660, Aberdeen, WA 98520