Port of Grays Harbor

Commission Meeting Agenda

October 08, 2019

The Port Commission will begin the Commission Meeting at 9:00 a.m. Items to be discussed with action taken where required are as follows:

PLEDGE OF ALLEGIANCE

MINUTES:
1. Requesting Approval of Minutes of September 10, 2019 Regular Commission Meeting as recorded in the Minutes Book No. 21 on pages 58 through 66 inclusive.

2. Requesting Approval of Minutes of October 1, 2019 Special Commission Meeting as recorded in the Minutes Book No. 21 on pages 67 through 69 inclusive.

VOUCHERS:
1. Requesting Approval of Payroll Vouchers issued September 20, 2019 and October 4, 2019, ACH/Wire Transfers No. 99901251 through and including No. 99901263, and General Disbursement Vouchers No. 100776 through and including No. 100979 for payment in the amount of $5,267,835.01.

REPORTS:
1. Lower Satsop Restoration & Protection Program Update
a) Introduction by Alissa Shay, Manager of Business Development
b) Presentation by Rob Wilson of Grays Harbor County, Scott Boettcher of Chehalis Basin Flood Authority & Miranda Smith of Natural Systems Design (via speakerphone)

2. Friends Landing Rates Update
a) Presentation by Alissa Shay, Manager of Business Development

3. Pilotage Budget & Proposed Tariff
a) Presentation by Mike Folkers, Director of Finance & Admin.

4. Progress Report on Keys Commercial Northeast Timber Sale
a) Introduction by Alissa Shay, Manager of Business Development
b) Presentation by Todd Bates, Grays Harbor College

5. Dredging Update
a) Presentation by Randy Lewis, Director of Environmental & Engineering Services and Mike Johnson, Contract & Project Manager

6. Public Information Report
a) Presentation by Kayla Dunlap, Public Affairs Manager

7. Vessel Activity
a) Presentation by Leonard Barnes, Deputy Executive Director

VISITORS/PUBLIC COMMENTS:
Any member of the public in attendance will be allowed a total of five minutes to address the Commission and comment on any agenda item or any other matter. Each speaker should state their name, address and subjects for comment.

ACTION ITEMS:
1. Authorize the Executive Director to Refinance a Loan with the Washington State Department of Transportation
a) Presentation by Mike Folkers, Director of Finance & Admin.
b) Commission Action

2. Amend Lease No. 1027, Pape Kenworth Northwest
a) Presentation by Leonard Barnes, Deputy Executive Director
b) Commission Action

3. Approval of Contract No. 2014, Applied Ocean Energy Company
a) Presentation by Randy Lewis, Director of Environmental & Engineering Services
b) Commission Action

4. Ratification of Actions Taken by the Executive Director Concerning Emergency Declaration for Satsop Business Park Waterline Break
a) Presentation by Mike Johnson, Contract & Project Manager and Art Blauvelt, Legal Counsel
b) Commission Action

5. 2020 Preliminary Budget
a) Presentation by Mike Folkers, Director of Finance & Admin.
b) Commission Action

RESOLUTIONS:
1. Authorizing Executive Director to Negotiate & Execute Ship Assist Services Contract in Grays Harbor Pilotage District
a) Presentation by Gary Nelson, Executive Director & Art Blauvelt, Legal Counsel
b) Resolution No. 2984
c) Commission Action

2. Authorization to Accept Completed Contract No. 1999, Terminal Maintenance Dredging
a) Presentation by Mike Johnson, Contract and Project Manager
b) Resolution No. 2985
c) Commission Action

3. Authorizing the Executive Director to Partner with the City of Aberdeen and Commit Port Funds as Non-Federal Match for the US 12 Highway-Rail Grade Separation Grant Application
a) Presentation by Kayla Dunlap, Public Affairs Manager
b) Resolution No. 2986
c) Commission Action

VISITORS/PUBLIC COMMENTS:
As outlined previously, visitors are offered the opportunity for comment. Each speaker should state their name, address and subjects for comment.

NEW BUSINESS

RECESS the Regular Commission Meeting

EXECUTIVE SESSION:*
Purpose: To consider the acquisition, sale or lease of real estate, and to discuss with the Port's legal counsel matters relating to agency enforcement actions, litigation or potential litigation.

*Note: Actual topics to be discussed will be announced at the meeting. No action will be taken during Executive Session.

SUGGESTED DATE FOR THE NEXT REGULAR MEETING: Nov. 12, 2019 - 9:00 A.M.

The Port's board meetings are open to the public. For more information, and for Americans with Disabilities Act (ADA) requests for reasonable accommodation, please phone (360) 533-9528 or write to P.O. Box 660, Aberdeen, WA 98520