Port of Grays Harbor

Commission Meeting

July 10, 2018

The Port of Grays Harbor Commission Meeting for July 10, 2018 was called to order at 9:00 a.m.

Mike Folkers, Director of Finance & Administration led the meeting in the Pledge of Allegiance.

Those in attendance at the meeting were as follows:

COMMISSION AND STAFF
Chuck Caldwell - Commissioner
Stan Pinnick - Commissioner
Jack Thompson - Commissioner
Gary Nelson - Executive Director
Arthur Blauvelt - Legal Counsel
Mike Folkers - Director of Finance & Administration
Leonard Barnes - Deputy Executive Director
Mike Johnson - Contract and Project Manager
Randy Lewis - Director of Environmental and Engineering Services
Seth Taylor - Marine Terminals Manager
Shannon Anderson - Business & Trade Development Asst.
Kayla Dunlap - Public Affairs Manager
Keya Bernhardt - Communications & Administrative Coordinator

VISITORS
Bob Espesito - Citizen
Stephen Cummings - WTC
Jon Davies - BHC Consultants
Tim Horton - SCI
Phil Papac - Citizen
Jamie Brecht - BHP
Trevor Heuer - BHP
Cindy Taylor - Rainer Connect
Arnie Martin - GHAS
George Daly - Tiger-West Inc.
Linda Orgel - CCH

Items discussed and action taken where required are as follows:

MINUTES:
1. By motion made by Commissioner Pinnick, seconded by Commissioner Thompson and unanimously approved, the Commission adopted the Minutes of June 07, 2018 Special Commission Meeting as recorded in the Minutes Book No. 20 on pages 214 through 216 inclusive.

2. By motion made by Commissioner Thompson, seconded by Commissioner Pinnick of June 12, 2018 Regular Commission Meeting as recorded in the Minutes Book No. 20 on pages 217 through 223 inclusive.

3. By motion made by Commissioner Pinnick, seconded by Commissioner Thompson and unanimously approved, the Commission adopted the Minutes of June 14, 2018 Special Commission Meeting as recorded in the Minutes Book No. 20 on pages 224 through 225 inclusive.

4. By motion made by Commissioner Thompson, seconded by Commissioner Pinnick and unanimously approved, the Commission adopted the Minutes of June 29, 2018 Special Commission Meeting as recorded in the Minutes Book No. 20 on pages 226 through 227 inclusive.

VOUCHERS:
1. By motion made by Commissioner Pinnick and seconded by Commissioner Thompson, the Commission unanimously approved for payment those Payroll Vouchers issued June 20, 2018 and July 5, 2018, ACH/Wire Transfers No. 999001034 through and including No. 999001056, and General Disbursement Vouchers No. 97255 through and including No. 97528 for payment in the amount of $3,921,459.23.

REPORTS:
Port Security Grant Program (PSGP) FY18 Security Improvements
Mike Johnson reported on the Port Security Grant Program FY18 Improvements. On June 20, 2018 the Port submitted an FY18 Port Security Grant Project application for security improvements at the Marine Terminals. The total project (s) submitted amounted to $838,982 with federal funding request at $629,204 and the Port’s match at $209,778.

Mr. Johnson reported that the security grant team met to discuss options for security upgrades and decided to submit a request for items asked for in 2016 and 2017 not awarded. Those items included, a covered vehicle inspection area for T4 entrance, a restroom for T4 guard shack, and video surveillance additions at the terminals and main office. It was determined that added video surveillance equipment at T1, T2, T-3 & T4 for vessel crew monitoring to/from vessels was the priority.

The projects included in this year’s application are as follows:
• Video surveillance additions – Cost $226,322
• Covered vehicle inspection area at T4 Guard Station– Cost $492,235
• Installation of a restroom at the T4 Guard Station – Cost $120,425

Mr. Johnson reported that the anticipated funding selection date is 8/27/2018, with award notifications out no later than 9/30/2018. We should know sometime in September whether our application was successful.

Washington Tuna Classic, Mission Outdoors
Molly Bold introduced Ryan Elwell, Washington Tuna Classic Chairman. Mr. Elwell presented to the Commission a video of Mission Outdoors. Mr. Elwell reported that the Mission Outdoors is a professional event to create activities for Veterans. It’s about giving vets a purpose and something to look forward to and about helping them see that it’s not all about what they’re dealing with today, but about looking forward to tomorrow.

Every summer since 2009, anglers from across the Northwest have gathered in Westport, on the Pacific Coast, for the Washington Tuna Classic. For a full Saturday, teams compete to haul in the five biggest albacore tuna. Mission Outdoors is a primary participant and beneficiary of the Washington Tuna Classic. More than 150 Service Members and Veterans participate in the WTC and fish together for five days leading up to the main event.

28th St. Boat Launch Update
Mike Johnson reported on the 28th St. Boat Launch Update. The upgrades to the 28th Street Boat Launch Phase II are in progress and on schedule. Enhanced parking, new launch ramp, a second set of floats, restroom facility, and enhanced Lighting upgrades are part of this project. In-water work is planned to start on July 16. Mr. Johnson showed multiple photos of the work in progress.

Public Information Report
Kayla Dunlap reported that the Port summer public tours are currently underway. We will once again be partnering with Channel Point Village to provide comfortable transportation for our participants. The dates for the tours will be on the following dates:

• July 12th - 3:00pm and 5:00pm
• August 8th – 3:00pm and 5:00pm

Ms. Dunlap reported that the annual public outreach will be on the following dates:

• July 23rd – Hoquiam
• July 25th – Aberdeen

Vessel Activity
Leonard Barnes reported for June 2018 the Port had calls from 11 deep-water vessels and 2 barges, which resulted in 248,505 MT of cargo being handled. Year-to-date, the Port has handled 63 ships, 9 barges and 1.3 million MT of cargo.

Public Comment:
N/A

ACTION/RESOLUTION ITEMS:
Action Item No. 1
Mike Johnson, Contract & Project Manager, requested authorization for the Executive Director to award Port of Grays Harbor Contract No. 1962, Tire Acquisition and Repair, to Les Schwab Tire Center in the amount of $134,967.00.00 (plus tax).

Motion to authorize the Executive Director to award Port of Grays Harbor Contract No. 1962, Tire Acquisition and Repair, to Les Schwab Tire Center in the amount of $134,967.00.00 (plus tax) was made by Commissioner Pinnick and seconded by Commissioner Thompson. Motion passed with a vote of 3-0.

Action Item No. 2
Mike Johnson, Contract and Project Manager, requested authorization for the Executive Director to Proceed with 2018 Pilot Boat Annual Maintenance.

Motion to authorize the Executive Director Motion to Authorization to Proceed with 2018 Pilot Boat Annual Maintenance was made by Commissioner Thompson and seconded by Commissioner Pinnick. Motion passed with a vote of 3-0.

Action Item No. 3
Art Blauvelt, General Counsel, requested Commission pass a motion ratifying the actions of the Executive Director in declaring an emergency and awarding a contract to Rognlin’s, Inc. for the repair/replacement of a leaking water line at Paneltech, Port of Grays Harbor Warehouse G, 2999 John Stevens Way, Hoquiam, WA. The water line supplies water to Paneltech’s resin plant and boiler.

Motion to ratify the Executive Director’s finding of an emergency was made by Commissioner Pinnick and seconded by Commissioner Thompson. Motion passed with a vote of 3-0.

Motion to ratify awarding of the contract to Rognlin’s pursuant to this finding of an emergency was made by Commissioner Pinnick and seconded by Commissioner Thompson. Motion passed with a vote of 3-0.

Action Item No. 4
Alissa Shay, Manager of Business Development, requested authorization for the Executive Director to enter into lease 2018-L438 with Heritage Farm Cooperative.

Heritage Farm Cooperative proposes to lease a portion of the first floor of Change Shack 3 totaling 6,728 square feet and surrounding land totaling approximately 4,100 square feet located in Main Park at the Satsop Business Park for the purpose of an agricultural processing facility that includes growing bean sprouts indoors, and storage of associated equipment.

Motion to authorize the Executive Director to enter into lease 2018-L438 with Heritage Farm Cooperative was made by Commissioner Thompson and seconded by Commissioner Pinnick. Motion passed with a vote of 3-0.

Resolution 2948
Randy Lewis, Director of Environmental and Engineering Services, presented for Commission consideration, Resolution No. 2948, Resolution to Adopt Grays Harbor County Multi-Jurisdiction Hazard Mitigation Plan.

Motion to adopt Resolution No. 2948: Resolution Adopting The Grays Harbor County 2018 Multi-Jurisdiction Hazard Mitigation Plan Update Action Requested was made by Commissioner Thompson and seconded by Commissioner Pinnick. Motion passed with a vote of 3-0. Resolution adopted.

Resolution 2949
Art Blauvelt, General Counsel, presented for Commission consideration, Resolution No. 2949 Selection of District 1, Port Commissioner.

Motion to adopt Resolution No. 2949: Resolution By Commissioners Jack Thompson And Stan Pinnick Scheduling Action By The Commission To Appoint Mr. Phil Papac Of Montesano To Fill The Vacancy Being Created By The Retirement Of Commissioner Chuck Caldwell Action Requested was made by Commissioner Thompson and seconded by Commissioner Pinnick. Motion passed with a vote of 2-0. Resolution adopted.

Resolution 2950
Art Blauvelt, General Counsel, presented for Commission consideration, Resolution No. 2950, A Resolution Changing the Locations for the Regular Monthly Port Commission Meetings In August and September 2018.

Motion to adopt Resolution No. 2950: A Resolution Changing The Locations For The Regular Monthly Port Commission Meetings In August And September 2018. was made by Commissioner Thompson and seconded by Commissioner Pinnick. Motion passed with a vote of 3-0. Resolution adopted.

Resolution 2951
Art Blauvelt, General Counsel, presented for Commission consideration, Resolution No. 2951, Resolution Of Port Commission Of The Port Of Grays Harbor Authorizing The Executive Director To Negotiate And Execute An Option To Lease Terminal 3 To BHP Billiton Canada, Inc.

Motion to adopt Resolution No. 2951: A Resolution Of Port Commission Of The Port Of Grays Harbor Authorizing The Executive Director To Negotiate And Execute An Option To Lease Terminal 3 To BHP Billiton Canada, Inc. was made by Commissioner Thompson and seconded by Commissioner Pinnick. Motion passed with a vote of 3-0. Resolution adopted.

Visitors/Public Comment:
N/A

NEW BUSINESS:

Mr. Nelson noted future meetings and events:
• July 10- Commissioner Caldwell’s farewell celebration
• July 11 – AGP Group
• July 19 -Pilotage
• July 23-24 – Port Commissioner Seminar
• July 24 – FIBSIB
• July 31- Commissioner Lamb’s Memorial

There being no further business to come before the Commission, the Regular Meeting recessed at 10:45 a.m.

The Board then went into Executive Session to consider the acquisition, sale or lease of real estate and to discuss with Port’s legal counsel matters relating to agency enforcement actions, litigation or potential litigation. No action to be taken during Executive Session. It was announced that the Executive Session would last an hour and 15 minutes.

The Executive Session ended at 1:30 p.m. and the Regular Meeting adjourned at that time.