Port of Grays Harbor

Special Commission Meeting

October 1, 2019

The Port of Grays Harbor Special Commission Meeting for October 1, 2019 was called to order at 9:03 a.m.

Leonard Barnes, Deputy Executive Director, led the meeting in the Pledge of Allegiance.

Those in attendance at the meeting were as follows:

Stan Pinnick - Commissioner
Tom Quigg - Commissioner
Gary Nelson - Executive Director
Arthur Blauvelt - Legal Counsel
Mike Folkers - Director of Finance & Administration
Leonard Barnes - Deputy Executive Director
Alissa Shay - Manager of Business Development
Mike Johnson - Contract and Project Manager
Randy Lewis - Director of Environmental and Engineering Services
Seth Taylor - Marine Terminals Manager
Shannon Anderson - Business & Trade Development Asst.
Kayla Dunlap - Public Affairs Manager
Jeremy Plummer - Marina Operations Manager
Ross Read - Director of SBP Operations
Lisa Benn - Accounting Manager/Treasurer
Chris Hunt - IT Manager

Vicki Cummings - GH Council of Governments

Items discussed and action taken where required are as follows:

Service Agreements for 2020
Mike Folkers, Director of Finance & Administration, introduced the presenter explaining the history of the Port funding to help organizations working on projects for the betterment of Grays Harbor County.

Vicki Cummings of the Grays Harbor Council of Governments (COG) provided an update of transportation planning projects and other programs they have been working on for the community. COG works and coordinates with multiple agencies to make sure Grays Harbor and the Port are able to access as much transportation funding opportunities by having appropriate planning documents and transportation designations required by funding agencies. COG is part of the Census Coordinating Committee doing planning, outreach and education on the upcoming important national census to be accomplished. The statistics provided by the Census are critical for planning and funding opportunities for entities throughout Grays Harbor.

Action Item No. 1
Gary Nelson provided background on the Port’s Pilot Launch Service Agreement. In 2009, the Port entered into an agreement with Knutson Towboat for Knutson to use the Port’s pilot boat CHEHALIS to provide pilot launch services. Knutson and the Port have agreed to terminate that agreement effective September 30, 2019. Brusco Tug & Barge is the only respondent to the Ship Assist RFP recently issued. The Port approached Brusco about entering into a pilot launch services agreement and they have agreed, pending negotiations.

Motion to authorize the Executive Director to negotiate and execute a pilot boat charter agreement with Brusco Tug & Barge was made by Commissioner Quigg and seconded by Commissioner Pinnick. Motion passed by a vote of 2-0.

2020 Preliminary Budget
Mike Folkers presented the 2020 proposed Preliminary Budget. He pointed out priorities included in the budget that help Grays Harbor stay competitive, and the importance of focusing on current customer relations and services.

The draft 2020 Preliminary Budget includes total revenues of $34 million including $29 from operations and $110,000 in grants for financing capital improvement projects. Budgeted expenses total $28 million, including $1.6 million in debt service payments. The Port’s cash reserves are expected to be $23.5 million at the end of 2020.

Mike Folkers mentioned there will be another review of the budget and the 2020 Preliminary Budget will be made available to the public next week at the regular Commission meeting on October 8.

There being no further business to come before the Commission, the Special Meeting adjourned at 10:28 a.m.