Port of Grays Harbor

Special Commission Meeting

October 4, 2018

The Port of Grays Harbor Special Commission Meeting for October 4, 20108 was called to order at 1:03 p.m.

Mike Johnson Contract and Project Manager, led the meeting in the Pledge of Allegiance.

Those in attendance at the meeting were as follows:

COMMISSION AND STAFF
Phil Papac - Commissioner
Stan Pinnick - Commissioner
Gary Nelson - Executive Director
Arthur Blauvelt - Legal Counsel
Mike Folkers - Director of Finance & Administration
Leonard Barnes - Deputy Executive Director
Alissa Shay - Manager of Business Development
Mike Johnson - Contract and Project Manager
Randy Lewis - Director of Environmental and Engineering Services
Seth Taylor - Marine Terminals Manager
Shannon Andersonv - Business & Trade Development Asst.
Kayla Dunlap - Public Affairs Manager
Molly Bold - Westport Business Manager
Keya Bernhardt - Communications & Administrative Coordinator
Lisa Benn - Accounting Manager

VISITORS
Steve Ensley - Ocean Shores City Council

Items discussed and action taken where required are as follows:

ACTION/RESOLUTION ITEMS:
Action Item No. 1
Randy Lewis, requested authorization for the Executive Director to Proceed with Bowerman Hangers E, F & G Roof Repair Project.

Motion to amend action item No.1 to Bowerman Hangers, D, E, F was made by Commissioner Pinnick and seconded by Commissioner Papac. Motion passed with a vote of 2-0.

The Port has included repair and replacement projects on several Bowerman Hangar roofs in the industrial properties in the capital budget. The total for the three projects is estimated to be $148,250.00 plus WSST. These figures are estimates at this point but the Garland representative is confident the actual costs will be at or below them. The Port is not obligated to move forward with any of this work until we have seen and approve actual bids.

Motion to authorize the Executive Director to Proceed with Bowerman Hangers D, E & F Roof Repair Project was made by Commissioner Pinnick and seconded by Commissioner Papac. Motion passed with a vote of 2-0.

Action Item No. 2
Randy Lewis, requested authorization for the Executive Director to enter into an agreement and proceed with The Garland Company, Inc., and a contractor off of the Port’s Small Works Roster for the refurbishment of Warehouse D Roof.

Staff requested the services of the Garland Company to complete an assessment of the Warehouse D roof to determine the status and develop potential costs and the pros and cons for options ranging from simple repairs to full replacement.

The total for the project is estimated to be $158,950.00 plus WSST. This figure is an estimate at this point but the Garland representative is confident the actual costs will be at or below them. The Port is not obligated to move forward with any of this work until we have seen and approve actual bids.

Motion to authorize the Executive Director to enter into an agreement and proceed with The Garland Company, Inc., and a contractor off of the Port’s Small Works Roster for the refurbishment of Warehouse D Roof was made by Commissioner Papac and seconded by Commissioner Pinnick. Motion passed with a vote of 2-0.

Action Item No. 3
Randy Lewis, requested authorization for the Executive Director to Proceed with Port of Grays Harbor Main Office Building Roof Repair Project.

Mr. Lewis, reported that staff requested the services of the Garland Company to complete an assessment of the Ports Main Office Building roof to determine the status and develop potential costs for repairs

The total for the project is estimated to be $79,350.00 plus WSST. This figure is an estimate at this point but the Garland representative is confident the actual costs will be at or below them. The Port is not obligated to move forward with any of this work until we have seen and approve actual bids.

Motion to authorize the Executive Director to Proceed with Proceed with Port of Grays Harbor Main Office Building Roof Repair Project was made by Commissioner Papac and seconded by Commissioner Pinnick. Motion passed with a vote of 2-0.

Action Item No. 4
Randy Lewis, requested authorization for the Executive Director to Proceed with Satsop Shop Roof Repair Project.

Motion to authorize the Executive Director to Proceed with Satsop Shop Roof Repair Project was made by Commissioner Pinnick and seconded by Commissioner Papac. Motion passed with a vote of 2-0.

Action Item No. 5
Mike Johnson, requested authorization for the Executive Director to award Contract No. 1967, Drainage Improvements at Bowerman Field Airport AIP No. 3-53-0032-13.

Mr. Johnson reported that the Port received approval of the grant award for this project on September 20, 2018 by the Federal Aviation Administration. They requested that they receive project ready documentation prior to award of funds. On May 8, 2018 the Port commission approved a Call for Bids for this project. On August 9, we opened bids and five bids were received. The low bid was submitted by Rognlin’s, Inc., and has been determined responsive.

Motion to authorize the Executive Director to award Contract No. 1967, Drainage Improvements at Bowerman Field Airport AIP No. 3-53-0032-13 to Rognlin’s, Inc., in the amount of $2,205,668.67 (WSST is included in this amount) was made by Commissioner Pinnick and seconded by Commissioner Papac. Motion passed with a vote of 2-0.

WORKSHOPS: 2019 Budget Preliminary Budget
2019 Budget & Infrastructure Investment Plan
Mike Folkers presented the 2019 proposed preliminary budget. He pointed out priorities included in the budget that help Grays Harbor stay competitive, and the importance of focusing on current customer relations and services.

Business development strategies have resulted in long-term customer partnerships including; private facility investments, diversity of commodities and industries, and a greater diversity in Port operations. The 2019 Budget growth and strategic planning focuses on managing new activity level, infrastructure needs, and service requirements. Partnering with long-term business ventures will ensure success.

The draft 2019 Preliminary Budget includes total revenues of $40 million including $33 from operations and $3.9 million in grants for financing capital improvement projects. Budgeted expenses total $40 million, including $8.6 in capital projects and $1.2 million in debt service payments. The Port’s cash reserves are expected to be $22 million at the end of 2019.

Mike Folkers mentioned there will be another review of the budget and the 2019 Preliminary Budget will be made available to the public next week at the regular Commission meeting on October 16th.

Each Commissioner commended staff on the excellent budget strategies that have improved the Port’s financial position over the years.

Visitors/Public Comment:
Steve Ensley, Ocean Shores City Council, suggested a North Jetty viewing tower in Ocean Shores. He mentioned it would be a token and recognition to the Ocean Shores citizens and their contributions to the port.

There being no further business to come before the Commission, the Special Meeting adjourned at 1:57 p.m.