Port of Grays Harbor

Harbor Safety Committee Meeting

September 17, 2013

Harbor Safety Committee Meeting

The Harbor Safety meeting of September 17, 2013 was called to order at 10:00 a.m. at the Port of Grays Harbor Commission Chamber in, Aberdeen, Washington.

Those in attendance at the meeting were as follows:

Committee Members

Gary Nelson - Port of Grays Harbor
Leonard Barnes - Port of Grays Harbor
Mike Johnson - Port of Grays Harbor
Kayla Dunlap - Port of Grays Harbor
Kevin Campbell - Brusco Tug and Barge
Vince Addington - General Steamship Corp.
Matt Dicrescentis - Kiewit-General
Aaron Byron - Kiewit-General
Sean Orr - Department of Ecology
John Doucette - Westway Terminal Co.
John Gillespie - Imperium Grays Harbor
Kevin LaBorne - US Development
Josh Metcalf - HDR Engineering
Sean Morrison (dial-in) - USCG
Elizabeth Chien (dial-in) - US Army Corps of Engineers

Items discussed were as follows:


From the Chairman

John Gillespie – John reported that he has the distribution list for email contacts for all committee members complete. He will add US Development contacts to the list.

John also reported that he will plan to provide contact info for Web-ex or Go To Meeting to provide video conferencing for committee members not able to travel to Aberdeen for the meeting. John indicated he hopes to have this ready for the next meeting. Port staff will assist John with projector needs and internet link.


Port Maintenance Dredging – PGH reported that annual maintenance dredging contract was awarded to American Construction Company, Inc. Contractor is planning to mobilize to Grays Harbor as soon as Corps of Engineers work is approved. Port plans to dredge the following amounts based on survey results:

• T-1- 29,288 cy
• T-2- 37,397 cy
• T-3- 44,355 cy
• T-4- 12,000 cy

John Gillespie asked about ship calls during dredge operations in Grays Harbor and Port Terminals and who he should be in contact with. Port responded indicating ships will have priority for navigation as well as berth space. Port, tenant, and shipper to work together to ensure that loading/unloading operations for vessels are provided.

Video Surveillance Grant

PGH reported that FEMA auditors were in on August 22nd and performed the audit for FY2011 and FY2012 Homeland Security Grants. The Port received a clean audit for the 2011 grant. Funds have not been expensed as of yet for the 2012 grant. New Security procedures in place will require a change in the scope of work.

Vessel Traffic Report

Leonard Barnes provided a vessel activity report to the committee.

Kiewit General

Matt Dicrescentis reported that the next pontoon float-out was scheduled for October 5th. Flooding of the basin would start the previous day and would expect the first pontoons out of the basing about 1000 hrs. on the 5th. Matt indicated that if all goes well, all floats would be out of the basin by 1700 hrs.


Sean Orr reported that the Department of Ecology is busy with vessel and facility drills and indicated that an actual deployment drill may be coming in the next year.

Sean also stated that the Grays Harbor Emergency Response Plan (GHERP) draft is on Ecology’s website for review and public comment. Contacts are listed below for anyone wishing to make comment.

EPA Region 10 - [ECL-116]
1200 Sixth Avenue
Seattle, WA 98101
Heather Parker

USCG District 13
Jackson Federal Building
915 Second Avenue
Seattle, WA 98174

Coast Guard
Nothing to report
Port staff stated that Capt. Steve Cooke would like to institute a notification program when vessels are coming to or leaving Grays Harbor. 24-hour notification and vessel information to be available for Port Pilots.

Columbia River Bar Pilots website has specific instructions for notification.

Corps of Engineers
Elizabeth Chen reported the Corps has awarded 650,000 cy of sediment to be removed from the navigation channel to American Construction. This work includes dredging at Cow Point, Turning Basin, and Inner Crossover. More will be awarded in the next fiscal year. Notice to Proceed will be issued as soon as the contract documents have been approved. A pre-dredge conference will be held the first week of October.

Incidents / Communications Discussion




Old Business

CBR Update - John Gillespie stated the Shorelines Hearings Board has cancelled their next meeting and stated that everything is currently on hold and in review.

Gary Nelson stated that Targa Sound Terminals announced that they plan to cancel the new tank farm on the port-owned former Kaiser Aluminum Site.

John Gillespie stated that he wants to continue on with and complete the Standards of Care for Grays Harbor. John stated that Dale Jensen indicated at the Port Commission Meeting that the Harbor Safety Committee was working on a Standards of Care.

Leonard Barnes stated that Kayla Dunlap has been tasked with having briefing items at the monthly Port Commission Meetings to educate the public about CBR.

Action Item – Membership Requests


New Business – Membership Requests

Gary Nelson stated that it is very important that full utilization of the $1.6 billion dollars allocated for dredging be used. The river ports need the money and should be used.

Next Meeting / Adjourn

October 15th at 10:00 was proposed for the next meeting.